Expense Management

Finalise month-end faster with Zudello's Expense Management

Simplify requests and approvals to save time, while
ensuring compliance with corporate policies.

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Expense Management

Reduce friction for your team and approvers

Free your staff up to focus on their job without expense management getting in their way and causing frustration.

Access anywhere

Simply capture and submit your expense receipt from anywhere and let Zudello manage the data input and categorisation.

Automated categorisation

Zudello manages the categorisation based on your company's policies and compliance requirements.

Policy validation

Real-time policy checks provide immediate feedback for out-of-policy expense claims, simplifying the approval and compliance process.

Audit trails

Zudello maintains an audit trail for expenses with any in-app feedback provided by approvers, receipts, notes and other documentation.

Submit expenses instantly from anywhere

With real-time expense tracking, managing expenses is effortless. Employees can capture and submit expenses on-the-go using their mobile devices, ensuring timely reporting, supporting remote and field workers. Our mobile receipt capture feature automatically extracts relevant information using OCR and machine learning, populating expense requests with all necessary details and reducing the time it takes to lodge expense claims.

Streamline approvals with multi-level checks

Multi-level approval workflows allow you to configure approvals based on expense amount, type or any other dimension, ensuring proper oversight and internal controls. This accommodates complex organisational structures as well as custom approval workflows for out of budget claims, and streamlines the entire expense management process.

Simplify global Expense Management

Zudello's multi-currency support handles international expenses, performing automatic conversions and ensuring accurate reporting. This simplifies expense claims and approvals and helps support cross-border business activity and travel.

Ensure timely and accurate reimbursements

Streamline the reimbursement process for employee expenses, ensuring timely and accurate payments. This helps improve employee satisfaction by providing a seamless and efficient reimbursement experience that consistently manages the complete expense management cycle.

Expense Management

FAQs

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Can Zudello extract expense receipt data or do the receipt details have to be manually entered?

Yes, Zudello can extract receipt data including all line items, tax fields and totals and automatically populates your expense claim so you don’t have to enter all the details manually.

Does Zudello support 3-way matching?

Yes, Zudello has full 2 & 3-way matching and also supports the attaching of photos of goods received to either the invoice or goods receipt. The Zudello mobile app can run on a phone or tablet and photos can be taken and attached directly through the app.

How do field workers submit expenses?

Zudello's platform accepts most types of documents including photographs of receipts on mobile phones. The Zudello mobile app is also an extremely useful tool for remore workers.

How does Zudello manage corporate credit card expenses?

Zudello offers credit card reconciliation and automated expense verification, claiming and approvals.

How do staff claim international expenses in other currencies?

Zudello automatically converts any interntional currency claims to the domestic currency, avoiding team members having to worry about currency exchange rates or approvers having to verify these.

How does Zudello's Expense Management Platform help save us time and money?

The Zudello Platform saves time by automating the entire submission to reimbursement process. All steps your company's policy dictate are followed while providing complete transparency to managers and staff on the individual claim status. Zudello also helps save money by automatically prevent out-of-policy or non-budgeted expense claims being accidentally approved. It also verifies all the data in real-time.

How does Zudello integrate a company's expense management policy?

As part of the implementation process Zudello's team will help you integrate your company's unique expense management policy, as well as your approval hierarchy, into the Platform. Once set up this automatically identifies out-of-policy claims and any compliant claims are routed through all necessary approval steps without any need for human interaction, other than reviewing the claim and approving / rejecting it.

How secure is the Platform?

Zudello’s Platform is built by a team of experts with deep domain expertise in cybersecurity best practices. We use Amazon Web Services for highly secure hosting with many in-built additional security layers and we are ISO 27001 certified, providing peace of mind that your information remains secure at all times.

How many invoices can Zudello's Platform manage?

Zudello is designed for mid-market and enterprise customers. We have some customers with 1,000 documents per month and others with tens of thousands.

How good is Zudello’s extraction of data from documents?

Zudello offers industry-leading extraction developed over 6 years of research and development investment in AI and other technologies.

What document types do you support?

We support all typical business document types, i.e. word documents, excel files, CSV files, images and PDFs.

Can Zudello handle other currencies?

Yes - we offer multi-currency support as standard and have many users around the world, who also trade internationally, benefiting from the Platform's versatility.

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Reiner Low

CFO Storage King Group - Storage King Australia & New Zealand

Storage King has relied on Zudello for over 2 years now and uses the Platform across all managed entities and locations. We find the Zudello team very responsive and excellent to work with and the Platform has delivered significant efficiencies, management and control for our finance and operation teams. The Platform’s workflow is extremely flexible and we have configured it to suit our unique business needs and processes. We find Zudello easy to use, even when working remotely on a laptop or mobile phone.

Clinton Wells

Head of Group Finance - Hub24

The HUB24 promise is to create and embrace innovation that delivers - on our platform, through our products and through our own internal processes. Working with Zudello is now a significant contributor to our innovations, through customised automation, ease of use, service and its adaptability as our business grows.

Deanne Du Barrie

Financial Controller - Sparrow Early Learning

Since we implemented Zudello it’s really taken a lot of pressure off the team. Zudello brings us so much value at an incredibly competitive price.

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